Government Contractor Achieves Full Compliance on Federal Certified Payroll and Insurance

A Mid-Atlantic general contractor specializing in federal government projects — including military installations, VA hospitals, and GSA buildings — was struggling to maintain simultaneous compliance with certified payroll requirements under the Davis-Bacon Act and the stringent insurance requirements imposed by federal contracting officers.

Federal projects demanded weekly certified payroll submissions from every subcontractor, DCAA-compliant cost accounting, and insurance certificates meeting FAR clause requirements that go well beyond standard commercial coverage. The compliance team was managing these overlapping requirements through separate workflows, leading to duplicated effort and frequent gaps.

A contracting officer's review identified 14 compliance deficiencies on a single project, resulting in a cure notice that put $3.8 million in receivables at risk and threatened the firm's past performance rating on future federal bids.

SubcontractorAudit's federal compliance suite was configured to unify certified payroll and insurance compliance into a single integrated workflow. The platform validates WH-347 submissions against current wage determinations while simultaneously monitoring insurance certificates for FAR-required endorsements, including government-specific additional insured language and sovereign immunity provisions.

A unified compliance dashboard gives the federal contracts team a single view of each subcontractor's status across both payroll and insurance requirements. Automated alerts are triggered when any compliance element falls out of conformance, with escalation paths that match the contracting officer's reporting requirements.

The system generates contracting-officer-ready compliance packages that combine certified payroll summaries, insurance verification reports, and EEO compliance documentation into a single deliverable.